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Take Virtual Team Collaboration to the Next Level with These Digital Workspaces

June 21, 2022

By: Steph Davidson

Digital transformation is a term many of us are familiar with these days, and the reason ‌is clear. As remote and hybrid workforces continue to hold a grip on the corporate world, integrative digital systems have become crucial for efficient communication and collaboration between multiple parties.

Technology options have expanded hugely since 2020, increasing our reliance on digital workspaces.

These powerful virtual work environments allow people to organize, store, edit, share, automate and optimize data, amplifying productivity and promoting better time management. No matter what kind of business you’re in, digital workspaces have become a modern zeitgeist for virtual team collaboration.

In fact, 72% of US companies report having a well-established digital workplace strategy as of 2022.

There are a wealth of great reasons to invest in a high-quality digital workspace in 2022, and this article will highlight how they work, why you need them, and where you can find the best ones.

How Do Digital Workspaces Benefit Employees?

Digital workspaces provide remote, hybrid, and regular teams of employees with a myriad of advantageous tools and features. Whether your business is in project management or graphic design, having an overarching virtual collaboration platform comes with extensive benefits. Including:

    • Communication – easily talk back and forth with other team members in one centralized location, promoting more cohesive work conversations.
    • Content collaboration – team members can individually access, edit, and manage content without needing to cross-communicate via multiple channels.
    • Data security – digital workplaces are highly secure, preventing hackers from accessing sensitive company data and ensuring only people with authority have access to files.
    • Accessibility – access the digital platform (and all the files, content, or data it contains) from anywhere as long as you have a Wi-Fi connection.
    • Advanced analytics tools – track, analyze, and store data on productivity, patterns, and other job-relevant metrics.
    • Endpoint management – unified endpoint management (UEM) is a crucial aspect of any teamwork project. Use digital workspaces to measure progress and reach goals with precision.

All in all, these virtual systems are designed to assist teams in the pursuit of productivity and equip them with the tools and features necessary to hit their respective targets.

As the global workforce continues to become diversified in its approach to work/home life balance, digital workplaces will continue to add immeasurable value to any professional team of employees.

Which Digital Workspaces Are Best?

Understanding the value of digital workspaces and virtual tools is one thing. But knowing which one to invest in is another. The demand for high-functioning virtual collaborative spaces is growing, and these five offer some of the best features on the market.

1. Asana

Asana has been crushing the online collaboration platform market since 2008. However, recent years have bumped it up to one of the most used digital workspaces in the world.

With a focus on facilitating content-based businesses, Asana is perfect for teams wanting to centralize their communication methods and bring all team members onto the same (web) page. Their services include extensive data analytics and reporting, calendars, goal-tracking, project management tools, admin controls, automation devices, and integration for external platforms.

They are also surprisingly affordable for their range of features, totaling between $0 – $24.99 a month, depending on which package you buy. Asana is a great all-rounder for both big and small teams who want to improve their communication methods and find a more harmonious workflow together.

2. Interact

Interact is a popular intranet software platform designed to improve internal communications between professional teams, and specifically, between employers and employees.

They have a powerful analytics department and boast a wide-reaching range of tools and features for teams to utilize. Some of their other services include centralized management tools, personalization features, integrative software, and interaction designs that allow users to engage via mobile as well as desktop management. They also offer onboarding and enrollment features for new team members.

What makes Interact so popular is its extremely user-friendly interface. This makes it ideal for teams with older employees or employees with less experience using platforms such as these.

3. WorkGrid

WorkGrid is one of the more accessible digital workspaces in 2022. It serves to help organizations streamline their productivity methods and improve connections between employees, clients, and cross-platform team members.

WorkGrid aims to help manage and deliver contextualized information in a simple, straightforward way. They offer automated notification tools, chatbots, and task-based workflow recommendations. Another special feature of WorkGrid is that they also provide micro apps that enable users to manage personal data, such as time off of work, payroll, and more.

There is a lot of synchronized processing in WorkGrid, making it a great option for small teams looking to up their understanding of digital interfaces and improve their overall productivity rates.

4. Microsoft Teams

Yes, that’s right—Microsoft has developed its own version of a digital workspace that anyone with their operating system can utilize. As one of the most popular virtual collaborative platforms used by everyone from corporates to medical professionals for online consultations, Teams has an impressive lineup of optimized tools and features.

To start off with, their online video conferencing and chat options are extensive. They allow people and teams to collaborate on projects from anywhere in the world with ease. They also provide the right software setups for private and public webinars, meetings, and live virtual events. Far-reaching international teams? This platform was designed for you.

Some of the other features provided by Microsoft Teams include third-party integration systems, easy to use communication features, mobile and desktop compatibility, and a secure online SharePoint site for storing data in a centralized location.

The Takeaway

At the end of the day, there are thousands of viable virtual team collaboration tools. Just about all of them can help you reach your goal of optimized communication, collaboration, and increased productivity. These four platforms are highly recommended, but your team needn’t settle until they find one that suits their needs exactly.

The digital transformation era is here, and online spaces like these can help us unlock the tools we need to accomplish even the most challenging of tasks. 

Steph-Davidso
About the Author: Steph Davidson is a content manager with over ten years of experience in writing, editing, blog development, SEO, marketing, and media relations. Steph lives in Toronto and can be found drinking tea and watching horror movies when she’s not working with words.

What Is DEI and How Can It Benefit Your Small Business?

April 4, 2022

Workplace DEI, otherwise known as diversity, equity, and inclusion are top priorities and the path forward for all businesses, both big and small. Having a focus on DEI in your small business will work towards cultivating a more positive culture and provide fair and sustainable opportunities for everyone to grow both individually and together. 

What Is DEI? 

Diversity, equity, and inclusion are vital to creating and maintaining a successful workplace. Click To Tweet But to truly implement it into your small business, you need to know what each part means. 

Diversity is the presence of differences within a given setting. For example, differences could mean race, gender, sexual orientation, socioeconomic class, age, and more. Equity is the process of ensuring that processes and programs are impartial, fair, and provide equal possible outcomes for every individual. Inclusion is making sure that people feel like they belong in every aspect of the workplace. 

 

How Can DEI Help Your Small Business?

DEI is a necessity for all businesses. Small businesses stand to gain from diversity and inclusion (D&I) initiatives just as large companies do. A positive and inclusive workplace will attract diverse talent. This is important for continuing to grow your business. As businesses struggle to attract enough workers to reopen after the pandemic, the competition is even fiercer. Not only does DEI help attract new talent, but it also cultivates the existing talent. DEI has been proven to increase performance, lead to more creative ideas, and make stronger decisions. 

When your team is diverse, it can present great opportunities for a small business to use personal professional networks of employees to generate future customers. DEI will create stronger brand or company recognition and lead your small business to thrive. 

Where Do You Start?

To start thoroughly incorporating DEI into your small business, take a personal assessment of the current state of your employees. Ask yourself some of these questions, do your employees have equal chances to advance? Do your employees represent different religions or different political views? Do your employees have different backgrounds in education, home life, and economic class? 

After you have determined how your business stands, create a DEI plan to implement. Then communicate your DEI expectations, the reason behind the changes, and schedule training. Let employees be their authentic selves and celebrate their differences and similarities. Be realistic with the resources your small business has to set aside for a DEI initiative. Do not expect instant change or improvement in your business, developing DEI in your employees is a process that requires time, dedication, and consistency.  

Go beyond the motions of a DEI initiative by continually seeking opportunities to improve your workforce. By creating a solid plan, implementing training, and consistently maintaining high standards, your small business will experience vast benefits in its culture. You will have an increase in worker productivity which will help your business grow and succeed

SHIFT HR Compliance Training, LLC is a training and development company dedicated to improving the company cultures and inclusivity of businesses across the country with our DEI training course, anti-harassment training courses, and more.

How Intuit Adopts Small Businesses – Virtually!

September 14, 2021
By Intuit –
Powering prosperity from the inside, one business at a time

National Small Business Week kicked off this week with a theme that couldn’t be more appropriate: Resilience and Renewal.

AaSB logoThe Small Business Administration-sponsored week-long event recognizes the ongoing challenges entrepreneurs have been facing in order to support their employees, provide for their customers and build their communities.

It’s the perfect time for QuickBooks Online customers to join the new Intuit virtual Adopt a Small Business program to learn more about QuickBooks and partner with a team of Intuit employees as they navigate new and unprecedented challenges. (more…)

Cash Flow Management Tips For Small Businesses

August 31, 2021
By Mobilization Funding –

Do you know how much cash your business has available right now? Do you know what bills are due this week and which later in the month? Many business owners know what is in their operating bank account, but don’t have a clear picture of what expenses will be due and how much cash they really need to get through the month and (hopefully) net a profit. Cash flow management solves this problem.

Cash flow management is essentially the tracking and analyzing of how money flows in and out of your business, and then forecasting when new cash will be coming in and how/when you will use that cash. Cash flow management is particularly critical for small and mid-size businesses, as they often have less free capital available to help them cover unexpected costs, delays, work shortages, or their own growth.

Managing your cash flow sources and the consequent uses of that cash can literally make or break your business. A U.S. Bank study showed that 82 percent of small businesses fail because of poor cash flow management. (more…)

5 Signs You’re Paying Too Much for Your Accounting ERP Software

July 7, 2021
By Intuit

As a business owner, you have to stay on top of all your responsibilities. You have to oversee employees, implement a marketing strategy, communicate with customers, manage finances, and much more. Managing a business is a huge undertaking, and missing a single step could cost you money and time that you probably don’t have to lose, which is why it’s important to take a look at your accounting enterprise resource planning (ERP) software. Having accounting software is essential for a business to assist with various business functions. But you could be buying into an ERP software that is more than what you actually need and more than what you want to afford.

What is accounting ERP software, you ask? ERP is essentially a database software package that assists with a business’s operations, such as manufacturing, human resources, and supply chain. Accounting ERP software simplifies many complicated business processes. However, ERP software can be outdated and complicated, and you may actually be paying too much for your software. (more…)