By: Steph Davidson
Digital transformation is a term many of us are familiar with these days, and the reason is clear. As remote and hybrid workforces continue to hold a grip on the corporate world, integrative digital systems have become crucial for efficient communication and collaboration between multiple parties.
Technology options have expanded hugely since 2020, increasing our reliance on digital workspaces.
These powerful virtual work environments allow people to organize, store, edit, share, automate and optimize data, amplifying productivity and promoting better time management. No matter what kind of business you’re in, digital workspaces have become a modern zeitgeist for virtual team collaboration.
In fact, 72% of US companies report having a well-established digital workplace strategy as of 2022.
There are a wealth of great reasons to invest in a high-quality digital workspace in 2022, and this article will highlight how they work, why you need them, and where you can find the best ones.
How Do Digital Workspaces Benefit Employees?
Digital workspaces provide remote, hybrid, and regular teams of employees with a myriad of advantageous tools and features. Whether your business is in project management or graphic design, having an overarching virtual collaboration platform comes with extensive benefits. Including:
- Communication – easily talk back and forth with other team members in one centralized location, promoting more cohesive work conversations.
- Content collaboration – team members can individually access, edit, and manage content without needing to cross-communicate via multiple channels.
- Data security – digital workplaces are highly secure, preventing hackers from accessing sensitive company data and ensuring only people with authority have access to files.
- Accessibility – access the digital platform (and all the files, content, or data it contains) from anywhere as long as you have a Wi-Fi connection.
- Advanced analytics tools – track, analyze, and store data on productivity, patterns, and other job-relevant metrics.
- Endpoint management – unified endpoint management (UEM) is a crucial aspect of any teamwork project. Use digital workspaces to measure progress and reach goals with precision.
All in all, these virtual systems are designed to assist teams in the pursuit of productivity and equip them with the tools and features necessary to hit their respective targets.
As the global workforce continues to become diversified in its approach to work/home life balance, digital workplaces will continue to add immeasurable value to any professional team of employees.
Which Digital Workspaces Are Best?
Understanding the value of digital workspaces and virtual tools is one thing. But knowing which one to invest in is another. The demand for high-functioning virtual collaborative spaces is growing, and these five offer some of the best features on the market.
Asana has been crushing the online collaboration platform market since 2008. However, recent years have bumped it up to one of the most used digital workspaces in the world.
With a focus on facilitating content-based businesses, Asana is perfect for teams wanting to centralize their communication methods and bring all team members onto the same (web) page. Their services include extensive data analytics and reporting, calendars, goal-tracking, project management tools, admin controls, automation devices, and integration for external platforms.
They are also surprisingly affordable for their range of features, totaling between $0 – $24.99 a month, depending on which package you buy. Asana is a great all-rounder for both big and small teams who want to improve their communication methods and find a more harmonious workflow together.
Interact is a popular intranet software platform designed to improve internal communications between professional teams, and specifically, between employers and employees.
They have a powerful analytics department and boast a wide-reaching range of tools and features for teams to utilize. Some of their other services include centralized management tools, personalization features, integrative software, and interaction designs that allow users to engage via mobile as well as desktop management. They also offer onboarding and enrollment features for new team members.
What makes Interact so popular is its extremely user-friendly interface. This makes it ideal for teams with older employees or employees with less experience using platforms such as these.
WorkGrid is one of the more accessible digital workspaces in 2022. It serves to help organizations streamline their productivity methods and improve connections between employees, clients, and cross-platform team members.
WorkGrid aims to help manage and deliver contextualized information in a simple, straightforward way. They offer automated notification tools, chatbots, and task-based workflow recommendations. Another special feature of WorkGrid is that they also provide micro apps that enable users to manage personal data, such as time off of work, payroll, and more.
There is a lot of synchronized processing in WorkGrid, making it a great option for small teams looking to up their understanding of digital interfaces and improve their overall productivity rates.
4. Microsoft Teams
Yes, that’s right—Microsoft has developed its own version of a digital workspace that anyone with their operating system can utilize. As one of the most popular virtual collaborative platforms used by everyone from corporates to medical professionals for online consultations, Teams has an impressive lineup of optimized tools and features.
To start off with, their online video conferencing and chat options are extensive. They allow people and teams to collaborate on projects from anywhere in the world with ease. They also provide the right software setups for private and public webinars, meetings, and live virtual events. Far-reaching international teams? This platform was designed for you.
Some of the other features provided by Microsoft Teams include third-party integration systems, easy to use communication features, mobile and desktop compatibility, and a secure online SharePoint site for storing data in a centralized location.
At the end of the day, there are thousands of viable virtual team collaboration tools. Just about all of them can help you reach your goal of optimized communication, collaboration, and increased productivity. These four platforms are highly recommended, but your team needn’t settle until they find one that suits their needs exactly.
The digital transformation era is here, and online spaces like these can help us unlock the tools we need to accomplish even the most challenging of tasks.